GRAVITY OFF SOCIETY

MOVEMENT FACILITY

Privacy Policy

Last updated: June 2026

1. Who We Are

Gravity Off Society Movement Facility is a calisthenics and movement studio based at 13–14 Adelphi, Aberdeen. We are committed to protecting your personal data and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

If you have any questions about this policy or how we handle your data, please contact us at:

•       Business name: Gravity Off LTD

•       Address: 13–14 Adelphi, Aberdeen

•       Email: Kimpoy@gravityoffsociety.com

2. What Data We Collect

We collect personal information when you register or book classes through the Wunderbook 2.0 app. This may include:

•       Your full name

•       Email address

•       Phone number

•       Payment information (processed securely through the Wunderbook platform)

•       Class booking history

•       Health information provided voluntarily through our PAR-Q or waiver forms

3. How We Use Your Data

We use your personal data for the following purposes:

•       To manage your class bookings and block passes

•       To communicate important updates about your sessions or the facility

•       To process payments for classes and block bookings

•       To maintain health and safety records (waiver and PAR-Q information)

•       To contact you regarding your membership or account

In the future, we may use your contact details to send marketing communications about new classes, offers, or events. We will always ask for your consent before doing so and you will be able to opt out at any time.

4. Legal Basis for Processing

We process your data on the following legal grounds under UK GDPR:

•       Contract: To fulfil your class bookings and manage your block pass

•       Legal obligation: To maintain health and safety records

•       Legitimate interest: To manage and operate the facility effectively

•       Consent: For any future marketing communications

5. How We Store Your Data

Your personal data is stored securely within the Wunderbook 2.0 platform. We do not store your payment card details ourselves — all payments are handled and secured by the Wunderbook payment system.

We retain your data for as long as you hold an active membership or block pass, and for a reasonable period thereafter in accordance with our legal obligations.

6. Sharing Your Data

We do not sell, rent, or share your personal data with third parties for marketing purposes. Your data may be shared only in the following limited circumstances:

•       With Wunderbook 2.0 as our booking platform provider, who process data on our behalf

•       Where required by law or regulatory authorities

•       In the event of a safeguarding concern

7. Your Rights

Under UK GDPR, you have the following rights regarding your personal data:

•       Right to access — you can request a copy of the data we hold about you

•       Right to rectification — you can ask us to correct inaccurate data

•       Right to erasure — you can request that we delete your data in certain circumstances

•       Right to restrict processing — you can ask us to limit how we use your data

•       Right to data portability — you can request your data in a portable format

•       Right to object — you can object to us processing your data for marketing purposes

To exercise any of these rights, please contact us at the email address listed in Section 1.

8. Cookies

If our website uses cookies or tracking technologies, we will provide a separate Cookie Policy. At present, we primarily interact with clients through the Wunderbook 2.0 app and social media platforms, each of which has their own privacy and cookie policies.

9. Children’s Data

We do not knowingly collect personal data from children under the age of 16 without verifiable parental or guardian consent. If you believe a child’s data has been submitted without consent, please contact us immediately.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website and, where appropriate, communicated to you directly. The date at the top of this document reflects when the policy was last updated.

11. Complaints

If you are unhappy with how we have handled your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

•       Website: www.ico.org.uk

•       Phone: 0303 123 1113

Gravity Off Society Movement Facility — Aberdeen